Why you need to stop micromanaging your startup

A hand controlling a marionette, representing a manager micromanaging employees.

“If you really want to grow as an entrepreneur, you’ve got to learn to delegate.”
– Richard Branson

 

Are you building your business with bold, brave action, or…

micromanaging the life out of it?

We see it all the time.

A new client signs up for our team at BlogWorks to write blogs for them (we also update old posts to get more traffic) and then micromanages us.

We love feedback – in fact we need feedback to get aligned with the style and goals of our clients.

But it can go too far.

The clues are pretty obvious:

We get back an email that starts with “I’m really disappointed with…” And then they point out two words that need to be changed.

Or, we’ve agreed on a publishing schedule, but they are checking every day to see if we’ve delivered the blog.

Building a startup is not easy.

Your business seems to have a million details: building your marketing, finding the work, delivering the goods, working with contractors.

It can be overwhelming.

And the temptation is to do everything perfectly – just like when you worked at your last job, or when you only had 3 clients.

Think again.

We love giving attention to detail, but we also know the value of getting shit done (excuse the French.)

Are you a micromanager?

Your micromanagement tendencies might be subtle or super sized – either way, you can’t change until you recognize them. Start by asking yourself these questions:

  • Am I delegating work and still doing more?
  • Do I easily get frustrated with the quality of other people’s work?
  • Do I find myself incessantly correcting people’s grammar?
  • Do I tend to tell people how to do something instead of letting them figure things out?
  • Do I take back assignments as soon as I see it not going smoothly?

If you said “Aaaaagh, yes that’s me!!” to any of these questions, please keep reading!

Here are our top 5 ways to stop micromanaging (hint, if you find a grammar error…smile and keep reading.)

“You don’t build a business. You build people, and people build the business.” – Zig Ziglar

1. Work with urgency

Everything changes if you’re leaving for vacation or a big client trip tomorrow. We call it the day-before-vacation phenomenon—you are working with urgency.

When there is urgency in your work – because you organized your week around specific high-value goals – you stop micromanaging. You simply don’t have time for it.

When there is urgency in your work - because you organized your week around specific high-value goals - you micromanage less. You simply don’t have time for it. Click To Tweet

The simplest way to stop micromanaging urges is to macro manage by working from 2-3 very important goals for the week.

2. Dive into delegation

“If you want to do a few small things right, do them yourself. If you want to do great things and make a big impact, learn to delegate.” – John C. Maxwell

Nothing grows a business faster than delegation. It is like a multiplier on your work and leverage on your talents.

And you will screw it up horribly – at first. Everyone does.

You choose the wrong contractor, over pay, or don’t set clear expectations.

Nothing grows a business faster than delegation. It is like a multiplier on your work and leverage on your talents. Click To Tweet

Growth in your business only comes in a few packages: charge more, work more, or delegate more. If you know you need to delegate, start small:

  • Go on fiverr.com and outsource some market research or graphic work. Spending $30 on a single task will teach you how to use online outsourcing tools.
  • Use upwork.com to hire a freelancer to fix your web site, or set up an email sequence in your CRM. It’s easy to create a one-time contract that teaches you how to manage expectations.
  • Hire a local student to enter contacts into your email software or do social media for a month.

3. Sell the big picture

Effective delegation includes other people making decisions on your behalf. So, instead of telling people how to do the work (of course you have to explain what’s needed), sell the big picture.

Take a few minutes to share your goals, the history of your business or this client – create some context for the work.

The better you prepare the person doing the work the better they can make decisions without you.

4. Pick your battles

You can’t do it all and you can’t fight every battle. You will see endless opportunities to rewrite a paragraph, rework a graphic, change an email or coach on telephone skills.

Choose carefully.

Your goal is to grow your company. Right?

Micromanaging every detail is a sure recipe for burnout, frustration and stagnant business growth. Stop micromanaging. Pick your battles wisely.

Micromanaging every detail is a sure recipe for burnout, frustration and stagnant business growth. Pick your battles wisely. Click To Tweet

5. Love 90% good

Every author finds mistakes after publishing. Every new car model gets updated after it first rolls off the assembly line. And you will find mistakes in the work of others.

It’s inevitable.

And sometimes you have to love that it’s 90% done instead of shooting for 100% and it’s (still) not done.

We want you to be successful. 

It’s hard – you have chosen the path of the startup, the entrepreneur, the self-employed.

You will be faced with more details than you can manage and more opportunities than you can handle.

Growth will only come from delegation and letting go. But, remember this: letting go is not about losing control or allowing bad work. Letting go is about giving responsibility to others to get the work done, fix the problems and help build your success.

It’s time to get started.

3 Amazing WordPress Plugins to Power up your Blog

more blog traffic

This might be the most important article you read this year.

Okay, a bit of hyperbole, but if you’re trying to get bigger results from your blog, this will be damn good.

In this article we are looking at the 3 plugins we use the most often on this site.

Think of a plugin like an app on your phone. They can be a waste of time and actually slow down your site…or they can be amazing and make life oh-so-much-better. Add to that, most plugins are free, or at the very least have a free version.

Here they are:

1. Better Click to Tweet
2. Insert Post Ads
3. Editorial Calendar

I’m going to spell out the steps for each plug in below. You can also grab some popcorn and watch this 12 minute video.

Video roll:

01:00 Better Click to Tweet
4:38 Insert Post Ads
10:26 Editorial Calendar

1. Better Click to Tweet

This might be the simplest improvement you make to your blogs results—make it easy for readers to Tweet about your blog. In our goldfish-like attention world, nothing is better than saving your customers’ time.

[In our goldfish-like attention world, nothing is better than saving your customers’ time.]

Better Click to Tweet is a simple, free plugin that makes it super easy to let your readers, with just 2 clicks, share your post to all of their followers on Twitter. And that one tweet can put you in front of thousands of followers loyal to that reader.

There are similar tools, like Click to Tweet and plugins like sumome and social warfare offer a click to tweet option.

This video explains how to install the plugin.

Once you have the plugin installed adding a click to tweet is easy:

Copy a quote from your blog you want readers to share. Click on the location in your post you want to insert the click to tweet. Click on the blue bird in your menu bar, paste the quote and you’re done!

more blog traffic

2. Insert Post Ads

This plugin is amazing! I first came across it on Mike Stelzner’s Social Media Examiner’s blog (which has become like a Wiki for how-to social media). I noticed there were ads for his conference on every blog post. And I knew he had thousands of posts – clearly it wasn’t possible to have inserted the ad manually. That’s when I had a peak at his source code and viola!..Insert Post Ads (Thank You Mike.)

On any WordPress site, you can insert a banner for a webinar, live event (like Stelzner did for his conference), book sales, optin, content upgrade, a sale event or your daughter’s lemonade stand.

Within a few minutes your advertisement/offer/announcement is on every blog post on your site. And just as quickly you can remove it.

more blog traffic

Here’s how this clever little plugin works…

Once you have the plugin installed (did I mention it’s free?).

1. Drop the banner image you want displayed into a draft page on your WordPress site. You won’t be publishing this page – it’s just there so you can quickly get the html code from the image.

2. Click on the image, go to edit, and select “Link to Custom URL” and paste the link to the event or sales page you want to promote. Click “Update” to save the banner. Now that you have a linked banner, you need to load that into the Insert Post Ads plugin.

3. Click on “Text” to display the HTML code for that page (if you’re getting confused, watch the video on this page.) Copy the code for that banner into your clipboard. Click “Save Draft” to save your page in WordPress.

4. Go to your Insert Post Ads plugin “Post Adverts > Add New Posts.” Enter the name of the new insert where it says “Advert Title.” Paste the HTML code into “Advert code:” Choose “Display the advert After Paragraph Number” and choose a number. Click “Publish”

That’s it. It’s going to seem like Greek (no offense to all the Greeks who read my blog), but once you’ve done it, oh let’s say 114 times, it gets easier!

I encourage you to write out the steps so next month when you go to replace the banner it’s much quicker.

3. Editorial Calendar

I think I saved my favourite for last.

Imagine having all your blog posts – past and future – nicely organized and displayed on a calendar. Automatically! That’s what the Editorial Calendar plugin (yup, free as well) will do.

[Imagine having all your blog posts – past and future – nicely organized and displayed on a calendar. Automatically!]

All you have to do is install the plugin and presto! it populates with all your posted blogs and – this is my favourite part – it lists all your draft posts in a tidy list in a right-hand side bar.

But, wait, there’s more! (thank you Steve Jobs for that one.)

more blog traffic

You can do a quick edit of a draft right from the calendar. You can also move your draft posts on the calendar and it will automagically update the posting date on the draft.

If you aren’t using a more robust tool, like coschedule or post planner, Editorial Calendar is a slick, nibble alternative. And if you collaborate with an editor or assistant, this tool will save you tons of emails back and forth about dates.

You’re welcome.

Ready to learn more? Here are 3 of our most popular articles on this topic:

7 Types of Call To Action to Move your Blog Readers to Action
Your end of year blog tune up
51 ways to get more business from your blog in the New Year

7 Types of Call To Action to Move your Blog Readers to Action

get more blog traffic

It’s hard to imagine a sales person not asking for the sale or a Amazon not having an “Add to cart” button. So why do so many blogs not have a call-to-action?

Does yours?

Before I get to my 7 favourite call-to-action (CTA) options, let’s take a step back and talk about what your blog is for.

Your blog is there to help people. Even blogs that share travel stories or pontificate about the pro’s and con’s of nose piercing are there to help.

And if you want to help people, you need to offer more than your written advice. It could be coaching, an online course, live events, consulting, or your book. That’s where you CTA comes in – helping people.

Alrighty, with that out of the way, let’s look at my favourite CTA’s.

1. Internal link

By far the simplest and most essential CTA is to link to another blog on your site. The reader can go deeper with related content and you get them on your site longer. Longer on site means more time to visit your products and services pages.

Of course, you can also link directly from your blog to pages that lead your reader closer to a sale. When I’m writing my draft blog post I will underline a word if it relates to another post I’ve already published. That way I don’t interrupt my writing (like that) to go search for the actual link. I’ll go back and add the actual link before I publish.

One last point…a quick fix strategy is to go back to your top half-dozen posts and add internal links to other posts and to your products and services pages. Don’t over do it, but 4-6 links in a 400-1,000 word post is not going to seem overkill.

blog traffic

2. Bottom of post

Did you know that 30% of people buying a book on Amazon will buy a second book from the list “Customers who bought this item also bought”. Why not use the same strategy in your blog?

At the bottom of each post simply list 3 more posts they might enjoy. After all, if your reader gets to the bottom of the post they probably want more on that topic.

We started offering a list of 3 additional posts at the bottom of every new post on our blog. It such a simple task, you’d be crazy to not do it. Again, just like the suggestion above for retrofitting older popular posts with internal links, you can easily add suggested posts at the end of those same posts,

blog traffic

3. Social shares

One of the easiest ways to increase traffic to your blog is to have readers share it on social media. The math is impressive:

One of the easiest ways to increase traffic to your blog is to have readers share it on social media. Click To Tweet`

Imagine if only 20 people share your post. But those shares go to some 20,000 of their followers. It doesn’t take a big percent of responses to see how your traffic will increase.

There are a few tools, like sumome, addthis, sharethis and social warfare that make it super easy to share your blog on social media. All of these tools should work perfectly on mobile (your mobile traffic could be as high as 35-45% of all traffic) with share buttons that stay at the bottom of the phone’s screen as the reader scrolls.

blog traffic

4. Content upgrade

This CTA is a little more complicated to set up, but the results can be impressive. The idea of of ‘content upgrade’ is to deliver a report, or guide or check list that supplements the blog post the reader is on.

For example, if your post is about 5 ways to give feedback to employees, your content upgrade could be a check list that helps you choose the right feedback to use in your next coaching session.

Ideally, the gift can be consumed in one sitting and has high value for the prospect. After all, this is their first impression of you and your business.

To receive the download the reader has to optin to your mailing list.

The trick is to take the reader to what’s called a “landing page” where the offer is presented and there’s an invitation to join your list if they want to receive the gift but also receive future updates from you. The simplest way to do this is to create a hidden page on your site (like www.yoursite.com/offer) with the offer. You can also create custom landing pages in most CRM’s, like Convertkit, Ontraport, Active Campaign, etc.

blog traffic

5. Click to tweet

One of the easiest ways to encourage readers to share your post is to set up a click-to-tweet option. Your reader sees an interesting quote, identified with the Twitter bird icon, they click on that quote and your blog is shared onto their Twitter channel with a link back to your blog. This makes it super easy or your reader to share and you get exposed to their followers.

The set up for a click to tweet option is simple. At BlogWorks we use the plugin Better Click to Tweet. This video explains how to install the plugin. And there are others, like Click to Tweet and plugins like sumome and social warfare offer a click to tweet feature as an option.

Once you have the plugin installed add a click to tweet is easy. Copy a quote from your blog that you want readers to share. Click on the location in your post you want to insert the click to tweet. Click on the blue bird in your menu bar, paste the quote and you’re done!

blog traffic

6. Sidebar CTA

Most blogs have a menu of sidebar displayed options. It might be your most popular blog posts, advertising a product, like your book and it can be an invitation to join your mailing list.

Building your mailing list is an important strategy for marketing your business. Even with the explosive growth of Instagram, Facebook, Youtube and other social channels, you will always get stronger sales by directly emailing a list of loyal followers.

The sidebar CTA is an invitation to grow your list, usually in return for receiving a gift, or “lead magnet”.

Many of the mailing list tools, like Mail Chimp (called a signup form) or Convertkit (create form) make it super easy to design and load the “widget” box, complete with image of your gift, into your website. The full sequence of events, like Thank You page, optin confirmation email, etc are easy to set up.

More robust CRM (Customer Relations Management) software, like Active Campaign (create form to capture contacts) and Infusionsoft (create WordPress optin form) also allow you to create the form.

The beauty of these sequences is that once you jump through all the hoops (there are loads of videos on YouTube explaining how to do this), it will run 24/7 for years. Your job is to check the numbers and change to a new gift if you aren’t getting the results you want.

7. The Pop-up CTA

Finally, we come to the much maligned pop-up CTA. But, before you run away screaming “I hate pop-up’s!” You need to know something.

Pop-up’s work. The trick with pop-up’s is to not annoy your reader! All of these tools are designed to select who sees your popup and how they see it. For example, you can delay the popup until the reader has been on your post for 2 minutes or they are about to leave you page. You can also set the popup to not show to returning readers. 

Some of the most popular popup plugins are Optin Monster, ConvertPlus, or WP Subscribe Pro.

One more thing I’ve got to do!!

At this point you might be freaking out and thinking “One more thing I’ve got to do!!” Here’s the deal:

Just like investing in professional pictures of your products (or your profile picture), adding CTA’s to your blog are an investment. Every day you can be helping your readers with your blog or you can be helping them and you by getting them to respond to a call to action.

A small investment now (like 5 minutes to add internal links to a post) could pay big dividends day after day for years to come. So, stop screaming, pick one and get to work.

You’re welcome.

If you enjoyed this article (You new this was coming, right?), you’re going to want to check out these as well:

Why You Should be Re-Loving Your Old Blog Posts
How to Ensure Your Posts Look AMAZING On Social Media
Why You Need A Standard Operating Procedure For Your Blog